How to Solve Customer Waiting Time Issue ?

customer Waiting time issue

Customer Waiting Time Issue

Modern customers are too restless. Do you think they are patient enough to stand in the long waiting queue for several hours? Waiting time issues.

Not at all. They just want each and everything at the edge of their door so they don’t even need to go outside. All they want is services with their own comfort zone. Whether it is shopping online for some out of stock order, online booking appointments for some waiting time, or doing the payment in a shopping mall with a long-standing queue, they will totally reject such things.

What you will do if your customer will suffer from such a waiting issue? Have you got an idea about it?

Well, don’t worry, to sort out all your inconvenience towards your customers’ waiting time issues, we’ve got some amazing tips that you never miss out.

Let’s discuss together one by one. Just maintain the journey from the beginning of the post to the last.



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1. Training matters the most to avoid waiting time issues

If you are running a business, then you definitely have a set of professional employers that take complete in charge of all online appointments. So here training plays an important role. Your staff members should be trained enough to manage appointments and lessen waiting response time.

They should follow the Google calendar to manage their appointments and “waiting time” so that nobody got a long waiting time to get their services. Because if they are not doing it thoroughly, then you are losing your potential customers as well as business.


2. Prioritize customer requests

Knowing your customer priorities can help you to solve your customer’s waiting issue well. You just need to keep in mind a few things, including, do all your customers are the same? Do you want to give everyone the same treatment or services? How many of them are new customers & how many are already in your history?

It will help you manage their appointments according to their priorities. Priorities will include the services they have booked, the timing they have decided to come, the package they want to take and the most important person (staff member) from whom they want to get connected or take services.


3. Communicate with the customer

Clear communication is a way to know your customer’s point of view towards your services or good for you to respect your customer too. Once you start communicating with your customer on your own, you’ll be able to resolve half of your problem right there. Interact with them, talk to them regarding the waiting time, if any or how long they need to wait. Are they comfortable in the waiting time? Apologize to them for delay services and show them thanks to avail of your services.  Believe us, it will definitely help you solve your customers’ problems.


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4. Create a pleasant waiting area

If you have an office, saloon, or any other place of providing services, then make sure you have a well-established and pleasant waiting area where your customers can wait comfortably. Crowdy and noisy waiting rooms can irritate your customers and alert them not to get your services in the future. However, if you provide them with a silent waiting area is well cleaned & comfortable with some drinks over there then it will make a good impression on them.


5. Focus on the front end:

Do you know why a lot of customers end up waiting? The reason is so simple and listed here that they are in the wrong place. If you want your customers not to feel that they are in the wrong place then you thoroughly take a look at the beginning of your customer’s experience. You should analyze it properly that does your website have all the essential information that can help your potential customers know the correct method to use or process to follow?

Apart from that, you also have a clear understanding of it that does your team has the mandatory information they need to correctly route customers the first time? With this, do your systems ensure that customers who are routed will be connected with a service rep promptly? When you take care of these essentials, you will be able to solve most of your customers’ waiting issues. Because waiting time often occurs when your customer is not in front of the person who can help them. So to make your customers happy & satisfied, ensure that your front-end processes are as accurate & effective as possible.


6. Give them Distractions

The wait seems to be less if you provide your customers some sort of distractions including magazines, television, and newspapers to pass waiting time. Make sure you are using the trending magazines, the same day newspaper, and relevant channels on the TV screen. This way you can solve your customer’s waiting time.


7. Service Recovery

Service recovery is just a kind of feedback to know your customers’ expectations and thoughts towards your services. Once the services, in the end, give them a feedback form to fill or tell them you give your services rating or reviews that what kind of experience they had with us. It will help you better know your customer’s expectations and needs that what else they are looking to have in your services.


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These tips will provide you a strong beginning point to analyze the performance of your organization and ways to manage the waiting issues of your customers. Once you will follow these tips, you will definitely be able to solve the waiting time issues of your potential customers. As waiting is such a hard part, it can lead to the mood change of a customer whether to take your services or not? Which ultimately leads to the less number of customers &  worst business productivity.


See alsoTop 10 Benefits of IoT- More than just Saving Money


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Author Bio:

Julia Ching is associated with AppointEze, Appointment Scheduling Software for all types of beauty industries. She assists business owners on how to grow their business through fully featured software.

IoTDunia is working towards a vision of empowering the youth by providing them with great professional opportunities with Internet of Things to build world class ecosystem.